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I'd highly recommend reviewing the deployment document and associated videos prepared by Apple Education in support of best practices for managing iPads.
We do one account per cart and the account is tied to the teacher's e-mail address which I think is not a good idea. Ideally, the account is per cart, not person specific. People change assignments and I expect our current setup will get messy at the start of next school year.
We used specific accounts for each charging syncing cart. We assigned iTunes cards for a small amount of $ in order to give the teachers flexibility to the pediment with one off apps. If they found a paid for app, we would buy sufficient licenses for that classroom. IT deptartment had all user names and passwords maintained in a google doc
At Salem-Keizer we've elected to go with one account per school. And then we DON'T auto-sync devices. We just started this. It's really a decision that was made to make tech lives easier, and we're testing it with teachers right now.
Previous to this, we had "group" account in a school so that the math folks had a group or and the language arts had a group or the 4th grade had an account. It worked for teachers but was a nightmare for our techs.
More on that as we learn more!
A professional learning community (PLC) is an extended learning opportunity to foster collaborative learning among colleagues within a particular work environment or field.It is often used in schools as a way to organize teachers into working groups. CCNA 100-101
Southern Oregon ESD has deployed about 100 iPads for special education teachers and administrators within our agency, and has also assisted several school districts with deployments of up to 500 iPads.
After testing several different approaches, we decided to create and assign unique email accounts and matching iTunes accounts to each iPad. For example, an iPad may be named “oo-iPad-2345” (Oregon Online iPad with an asset tag number of 2345) so it will have an email of oo-iPadfirstname.lastname@example.org and use that email for the iTunes account. We also create an iCloud account ( oo-iPademail@example.com) so that the notes saved on the iPad are backed up—this is very important on our staff iPads. In a few instances we do increase the space for some staff iCloud accounts using iTunes gift cards.
We use the free version of Cisco's Meraki to deploy apps that all the users in a department want, both free apps such as Educreations and volume purchase apps such as iMovie or Pages. Users are given the iTunes password for their device so they can download free apps, and additionally, each account receives $25 in iTunes credit as well. They can use this credit for when they need to purchase an App in a pinch. Otherwise we encourage single or bulk quantities to be purchased through VPP and distributed through Meraki. We used to use volume vouchers, but thankfully Apple now allows VPP credit card purchases, to streamline the process.
Staff discuss Apps at department meetings, and we determine App purchases based on collective decisions. This helps us make bulk purchases to achieve volume discounts. Meraki allows us to use tags to sort iPads by group so that new apps and app updates can be pushed out to all the iPads in a group (e.g. Oregon Online). Then, users simply have to click “Accept” when asked if they want to download or update an app.
Meraki can also be used to enforce device policies (such as allowing or blocking FaceTime), perform remote, live troubleshooting, and configure settings on managed devices.
This procedure may not work for everyone, but it has made the large deployments we have done as well as maintenance work more smoothly.
We like one iTunes account for each iPad lab. The teachers manage the apps under that account by either auto download apps when installed, or have students go to the App Store and install previously purchased apps. Neither method requires students to use a password.
If a teacher wants to purchase a free app, they need password at that time. If we need to purchase a paid app we use VPP to obtain documentation.
We create individual iPad iTunes accounts, by creating a google school domain user. For instance at Athena the five lab accounts are WMS.firstname.lastname@example.org. This way accounts are not tied to teacher emails.
I'm still working on that. We have two roving iPad carts and we still have one iTunes per cart. The best part about having one iTunes is that when you download an app you need for all iPads it instantly goes on all iPads in the cart.
One other thought. If you are using a teacher's computer to manage the set of iPads, I would set up a whole separate login just for iPad management. Keeps things much more clean in terms of installing apps and moving pictures/music etc back and forth....
I would like to hear more on this as it evolves. We are purchasing all apps, etc. though our district, which I guess I prefer to having my account tied to it.
I have one account for each school. Then I have two back up versions. One for upper grades and one for lovwer grades
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